CITY COUNCIL AGENDA

1.
Call to Order
2.
Roll Call
3.
Meditation and Pledge of Allegiance to the Flag
4.
Consent Agenda - Approval of Staff Recommendations
(Items on the Consent Agenda [marked by *] will be approved as recommended by staff, subject to removal from the Consent Agenda by Council.)
5.
Approval of Agenda and Additions
6.
Presentations
7.
Petitions and Requests
(Petitions received at the meeting will not be acted upon by the City Council at this meeting unless Council waives its Standing Rules)
o.
Annexation Petition

Annexation Petition:  NVR MS Cavalier Greenbelt LLC submitted a petition requesting that the City annex .131 acres which they own.  This property should have been included in the original petition for the South Core annexation, but was inadvertently left out.

It is recommended Council accept this petition.  This item appears later on this evening’s agenda in the form of a Resolution and an Annexation Plan.  (DEM)

8.
Minutes of Council Meetings
o.
* Work Session, November 29, 2017
Documents:
  1. November 29.pdf
o.
* Work Session #1, December 18, 2017
o.
Minutes – Closed Session of December 18, 2017:
In order to approve these minutes, the following motion is needed:

I move that the minutes of the closed session of the City Council held Monday, December 18, 2017, at 7:05 p.m., in the Council Room of the Municipal Building be approved as presented. Council held this closed meeting in accordance with the General Provisions Article, §3-305(b)(7) of the Annotated Code of Public General Laws of Maryland, to discuss Council Room security. (DEM)
o.
* Work Session #2, December 18, 2017
9.
*Committee Reports
o.
- CRAB Report 2017-2 (13th Amendment Freedom Day Holiday)
: It is recommended Council accept this report and consider it on a future agenda.  (DEM)
o.
- ACE Report 2018-01 (2018 Grant Proposals):
  It is recommended Council accept this report.  This item appears later on this evening’s agenda for Council action.   (DEM)
Documents:
  1. ACE Report.pdf
10.
Administrative Reports
11.
A Resolution to Repeal and Reenact with Amendment Resolution Number 2045 to Adopt Standing Rules for the Council of the City of Greenbelt, Maryland

Standing Rules for the Council of the City of Greenbelt, Maryland

 -1st Reading

   Reference:       Resolution (Posted Below)

 Council reviewed the Standing Rules document at its work session on December 18, 2017.  The resolution included in Council’s packet reflects the results of that discussion.  

It is recommended the resolution be introduced for first reading.  (BA)

 

Documents:
  1. Resolution 2058.pdf
12.
A Resolution Of The City Of Greenbelt, Maryland, To Amend Section 2 Of The Charter ...
Of The City Of Greenbelt, For The Purpose Of Enlarging The Corporate Boundaries Of The City Of Greenbelt, Maryland Under The Provisions Of Article 23a, Section 19, Of The Annotated Code Of The State Of Maryland (1957 Edition And Amendments), Replaced By The Local Government Article Of The Annotated Code Of The State Of Maryand (2013 Edition And Amendments), By Annex­ing Thereto Certain Lands And Property Contiguous To And Adjoin­ing The Existing Corporate Boundary Of The City Of Greenbelt, Prince George’s County, Being The Lands Of The Greenbelt Station South Core Development, Owned By The Developer Nvr Ms Cavalier Greenbelt Llc, Located Within Berwyn District 21, Prince George’s County, Maryland, And Being Part Of The Land Conveyed By Alfred H. Smith To Alfred H. Smith And Harry R. Smith By Deed Dated June 10, 1987 As Recorded Among The Land Records Of Prince George’s County, Maryland, In Liber 6694 Folio 858 And Containing 0.131 Acres More Or Less, As More Fully Described In The Metes And Bounds Description Prepared By W. Joseph Hines Of Dewberry Consultants Llc; Establishing Certain Terms, Conditions, And Circumstances Applicable To Such Land And The Owners Thereof; And All Matters Relating To The Annexation Of Such 0.131 Acres Of Land, More Or Less, Into The City Of Greenbelt

-       1st Reading

Annexation of Property in the South Core of the Greenbelt Station development project

                        Reference:       Resolution (available below)


At its July 12, 2017 worksession, Council was briefed on the discovery of inaccuracies in the original Greenbelt Station South Core annexation and provided an outline of necessary steps to correct the errors.  Further research determined that a small portion, 0.131 acres more or less, of the property owned by NVR MS Cavalier Greenbelt LLC should have been included in the original petition, but was inadvertently left out.

13.
2018 ACE Grant Proposals

Reference: Report #2018-01

            The FY 2018 Budget includes $9,500 for the Advisory Committee on Education (ACE) Grants to Educators program.  ACE solicited grant proposals for up to $500 each from the seven ACE core schools:  Greenbelt Elementary (GES), Springhill Lake Elementary (SHLES), Magnolia Elementary (MES), Dora Kennedy French Immersion School (DKFIS), Turning Point Academy (TPA), Greenbelt Middle School (GMS) and Eleanor Roosevelt High School (ERHS).  ACE received a total of 44 proposals from six schools for a total request of $21,581.39.  ACE did not receive any proposals from Turning Point Academy.

After review of the proposals, ACE has recommended 24 grant proposals totaling $11,757.62 be submitted to Council for funding approval.   ACE recommends allocating $2,257.62 from the ACE Clubs budget for the 2018 grants.

#

School:

Purpose of grant request:

Request:

Recommend:

1

DKFI

French Reading Books

 $       500.00

 $    500.00

2

DKFI

Orchestra Upright Double Bass

 $       500.00

 $    500.00

3

DKFI

Online French Software: BrainPop.fr

 $       500.00

 $    500.00

4

DKFI

Outdoor Recess Toys

 $       500.00

 $    500.00

5

DKFI

Yoga in the Classroom

 $       500.00

 $    500.00

6

DKFI

Student Literary Magazine: Les Etoiles Filantes

 $       500.00

 $        -  

7

ERHS

Shifting Toward Student-Centered Science Classroom

 $       500.00

 $    500.00

8

ERHS

African Literature Appreciation

 $       500.00

 $    500.00

9

ERHS

Classic Literature Appreciation

 $       375.77

 $        -  

10

ERHS

Literature for Female Empowerment

 $       500.00

 $        -  

11

ERHS

ERHS Cheerleading Squad

 $       500.00

 $        -  

12

ERHS

2018 Grad Night for Eleanor Roosevelt High School

 $       500.00

 $        -  

13

ERHS

Senior Class Prom Promise and SADD Shines Day

 $       500.00

 $        -  

14

ERHS

ERHS Teacher Town Hall

 $       500.00

 $        -  

15

ERHS

ERHS Teacher Awards

 $       500.00

 $        -  

16

ERHS

ERHS Parent Teacher Conference Day Dinner

 $       500.00

 $        -  

17

GES

Hands on Equations

 $       500.00

 $    500.00

18

GES

JA Biztown

 $       500.00

 $        -  

19

GES

Differentiated Math Centers

 $       432.72

 $    432.72

20

GES

Research Based Parenting Classes

 $       500.00

 $        -  

21

GES

Animation with 5th Grade

 $       500.00

 $    500.00

22

GES

5th Grade Musical Field Trip

 $       500.00

 $        -  

23

GES

Butterfly Wonder

 $       450.00

 $    450.00

24

GES

ANGST Documentary Screening and Discussion

 $       500.00

 $    500.00

25

GMS

Incentives for GMS PBIS Discipline Program

 $       500.00

 $    500.00

26

MES

Field Trip to Kennedy Center to See NSO

 $       423.00

 $        -  

27

MES

School Supplies Mobile Store

 $       500.00

 $    500.00

28

MES

Book Updates for Reading Club

 $       469.50

 $    469.50

29

MES

First Lego League - Hydro-Dynamics

 $       500.00

 $    475.00

30

SHLES

Team Building/Problem Solving at Terrapin Adventures

 $       500.00

 $    500.00

31

SHLES

Tactile Sensory Instructional Materials

 $       500.00

 $    500.00

32

SHLES

Using Theater and Music in Elementary Education

 $       430.40

 $    430.40

33

SHLES

Bringing Home and School Together: Family Math Night

 $       500.00

 $    500.00

34

SHLES

Flexible Seating

 $       500.00

 $        -  

35

SHLES

Activity Centers

 $       500.00

 $    500.00

36

SHLES

We Raise Diverse Readers!

 $       500.00

 $        -  

37

SHLES

Family Engagement Reading Kits

 $       500.00

 $    500.00

38

SHLES

Springhill Lake's Butterfly Garden Green Team

 $       500.00

 $    500.00

39

SHLES

Advanced Writing Academy: Writing to Share a Message

 $       500.00

 $    500.00

40

SHLES

Nutrition Assembly

 $       500.00

 $        -  

41

SHLES

Fuel Up to Play 60 Awards Field Trip

 $       500.00

 $        -  

42

SHLES

Health Week Items

 $       500.00

 $        -  

43

SHLES

Family Fit Day

 $       500.00

 $        -  

44

SHLES

Family Engagement

 $       500.00

 $        -  

 $   21,581.39

 $  11,757.62

Total Distribution by School:

School

Submitted

Recommended

 Proposed

Recommended

DKFI

6

5

 $    3,000.00

 $          2,500.00

ERHS

10

2

 $    4,875.77

 $          1,000.00

GES

8

5

 $    3,882.72

 $          2,382.72

GMS

1

1

 $       500.00

 $             500.00

MES

4

3

 $    1,892.50

 $          1,444.50

SHLES

15

8

 $    7,430.40

 $          3,930.40

Total

44

24

 $  21,581.39

$         11,757.62


ACE evaluated all grant proposals on the standard of whether they were a good use of city funds.   A representative of ACE will be present to answer any questions about these recommendations.

It is recommended Council approve the 2018 grant awards as recommended by ACE in the amount of $11,757.62.  (DEM)  



14.
Adoption of Annexation Plan - .131 acre parcel

Reference:       Annexation Plan (available below)

            Included in Council’s packet is an Annexation Plan for this parcel.  The annexation plan is required by State law and outlines the impact on municipal services.  Jessica Bellah, Community Planner, will be at the meeting to answer any questions.

            It is recommended Council approve this annexation plan.  (DEM)

15.
Award of Purchase - Audio Visual Upgrades for Council and Multi-Purpose Rooms

Reference:       Memorandum, Beverly Palau, 1/16/18 (available below)

                                               

            The City of Greenbelt has been working to upgrade and improve the presentation and cablecasting capabilities of the City Council room for several years.  The City contracted with Digital and Integration (DI) to come up with a design and plan for the project. It also asked the company to provide a plan for improved presentations and possible cablecasting from the Greenbelt Community Center Multi-Purpose Room.  City Council currently holds its Wednesday night meetings at that location.

DI worked with the City of Greenbelt for over 2 years to develop a plan that would address issues concerning limited camera coverage, sound issues, and presentation limitations. During that time, DI was also contracted to install a new playback and signage system for the City’s cable channels and live streaming.  That system was installed in the summer of 2016.  After an unsuccessful RFP process, and the withdrawal of DI from the rest of the project due to other obligations, the city turned to  the Council of Governments for possible vendors that could complete the project, which held current contracts in the area.  The company referred to us was Pipino, Inc. which holds several contracts with the State of Maryland and the education system, to which the city could piggyback on. 

Pipino, Inc. has worked with the city for several months now to finalize the specifications for the project.  They have presented the City with 3 proposals, one for the Council Room and Studio upgrade, another for a smaller system at the Community Center, and one for maintenance and support for the system.  The monies for this project would come out of the PEG Access fees held in the Special Project Fund.  These funds are specifically limited to Pubic, Educational, and Government (PEG) communications purposes, and are provided to the City through the Cable Television Franchise Agreements held with Comcast and Verizon. 

At this time, staff recommends that the City of Greenbelt contract with Pipino, Inc., for the Council Room upgrades in the amount of  $140,365.22, and for the maintenance and support contract in the amount $3,119.00 annually.  

Once the City Council decides how it wants to handle the broadcast of its Wednesday night meetings, the city can decide on the Community Center part of the project. Depending on Council’s wishes, the quoted cost for that project, $43,041.98, may be increased slightly for network cabling, switches and equipment.  (BP)

16.
Recording of the Wednesday Council Meetings

Council Member Byrd requested that this item be added to this evening’s agenda.  (DEM)

17.
* ULI-TAP Revised Project Scope/Boundaries

Reference:       ULI-TAP - Revised Project Scope/Boundaries (available below)

            The Urban Land Institute and City staff recommend adjusting the multi-jurisdictional Urban Land Institute-Technical Assistance Panel (ULI-TAP) project scope. The adjustment would extend the project’s boundaries from Rhode Island Avenue to Baltimore Avenue. Council previously approved the project boundary comprised of Kenilworth Avenue and Rhode Island Avenue. The Berwyn Heights and College Park councils have no issue with this change. This scope has been shared with Council in reports.  Council approval of this item will allow the project to proceed with an estimated Spring 2018 technical assistance panel.   (NA)

Documents:
  1. Item 17.pdf
18.
Letter to State Delegates regarding MAGLEV

Reference:       Draft Letters, Mayor Jordan, 1/19/18 (available below)

            Included in Council’s packet are two letters discussed at the last Regular Meeting.  One would be sent to the City’s State delegation and the other would be sent to the State Delegations for District 21, 23 and 47.  

It is recommended Council approve thsese letters.  (DEM)

Documents:
  1. Sample letters.pdf
19.
* Resignation from Advisory Group

Reference:       Email, Jason Martin, 1/9/18

            Jason Martin has been hired as the City’s new Environmental Coordinator and is no longer elegible to serve as a member of the Forest Preserve Advisory Board.   Approval of this item on the consent agenda will indicate Council’s intent to accept his resignation.  (DEM) 

20.
* Reappointments to Advisory Groups

Reference:       Reappointment Surveys

            The following Advisory Group members have indicated their desire to be reappointed:

Don Rich                     Advisory Committee on Education

Judith Ott                    Board of Elections

Jean Cook                   Board of Elections

Jeanette Grotke           Senior Citizens Advisory Committee

Bernard Robbs            Senior Citizens Advisory Committee  

 

Approval of this item on the consent agenda will indicate Council’s intent to reappoint these advisory group members to a new term.  (DEM) 

21.
Council Activities
Council will report on activities and events recently attended. (If time allows.)
22.
Council Reports
Council will report on meetings and conferences recently attended. (If time allows)
23.
Meetings

Council has expressed an interest in scheduling a closed session on Wednesday, January 31st to discuss the City Manager’s evaluation.  The following motion is needed in order to schedule this meeting.

 

            I move that Council schedule a Closed Session on Wednesday, January 31st at 9:00 pm in accordance with the General Provisions Article 3-305(b)(1) of the General Provisions Article of the Annotated Code of the Public General Laws of Maryland, to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; any other personnel matter that affects one or more specific individuals.

Work Session – National Park Service (CC)

Wed.

01/24

8:00 pm

Four Cities Meeting (College Park)

Thru.

01/25

7:30 pm

Interview Advisory Board

Mon.

01/29

7:45 pm

Work Session – WSSC (stakeholder)

Mon.

01/29

8:00 pm

Work Session – Dog Park

Wed.

01/31

8:00 pm

Closed Session – City Manager Evaluation

Mon.

01/29

9:00 pm

Work Session – City Manager Update

Mon.

02/05

8:00 pm

Work Session -Bureau of Engraving and Printing Proposed Relocation to the BARC Campus (CC)

Wed.

02/07

8:00 pm

Regular Meeting

Mon.

02/12

8:00 pm

Work Session – TBD (CC)

Wed.

02/14

8:00 pm

No Meeting (Presidents’ Day)

Mon.

02/19

Work Session – Civic Associations (CC)

Wed.

02/21

8:00 pm

Regular Meeting

Mon.

02/26

8:00 pm

Work Session – Rental Apartments (stakeholder) (CC)

Wed.

02/28

8:00 pm



Ready to be scheduled:                              For Later scheduling:

Verizon                                                       Zoning Enforcement

Forest Preserve/Community Gardens         Parkway Apartment Owners/GHI (parking)

Pepco                                                          Northway Fields Master Plan

University of Maryland                              City Manager Updates (Jan, Pre-budget; July &

Religious/Spiritual Organizations               Sept/Oct)

Green Ridge House Admission Policy       Cemetery Plans

Sustainable Land Care Policy                    Meeting with County on Transportation Plan

Greenbelt Station Residents                       Hotels

WMATA Trail                                            PRAB – Buddy Attick Park Master Plan

Economic Development                             Forest Preserve Health Assessment

Council Retreat

Business Coffee