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2018 Festival of Lights Juried Art and Craft Fair: Professional Artisan Application


  1. 1. Information for Professional Artisans
  2. 2. Professional Artisan Application
  • Information for Professional Artisans

    1. This fair supports artists and artisans in the sale of their own, original, hand-made creations. No kit crafts, imported crafts, or commercially produced items are permitted. Corporate logos (including sports team logos) and depictions of trademarked characters (Disney, manga/anime, superheroes, etc) are prohibited; this ban includes commercially printed fabric with logo or character designs. All wares must be in good taste and suitable for a family audience. Home improvement companies and other non-arts-based businesses are not eligible to participate. Edible goods are permitted as long as they meet Maryland state health department guidelines; write to agardner@greenbeltmd.gov to receive the guidelines before you submit this application. This show is juried. The selection process is competitive and acceptance is not guaranteed, even for past participants.

    2. Fri, Nov. 30: load-in 5-9pm. No early arrivals. Sat, Dec. 1: vendor access to the building beginning at 8am for final touches. (Saturday load-in can be arranged with advance notice if necessary. Exhibitors loading in on Saturday must arrive by 8:30am to avoid forfeiture of their booth space.) Fair open 10am-5pm. Sun, Dec.2: vendor access to the building starting at 9am. Fair open 10am-4pm. Load out 4-6pm. Exhibitors are expected to be present and well-stocked both days of the fair, all fair hours, regardless of the weather as long as the show remains open.

    3. This show utilizes the gym and up to three smaller rooms on the first floor of the Greenbelt Community Center located at 15 Crescent Road in Greenbelt, MD.

    4. Professional exhibitors are featured in the gym and in the smaller showcase rooms. Booth spaces are assigned based on factors including: the applicant's scope of inventory; type and scale of display furniture; need for access to a wall, electricity, or a quieter space (to demonstrate instruments, for example); and an effort to balance the range of offerings in each room. Past participants, if accepted, will not necessarily be assigned a space in the same room where they have set up previously.

    5. If you are especially sensitive to the color of the lighting in your booth, we recommend bringing your own light fixtures and/or indicating that you would prefer a booth in one of the showcase rooms. The smaller rooms have a more even blend of natural and reflected artificial light that yields the best available color rendering.

    6. Maryland requires all exhibitors to have a tax number and collect sales tax. If you do not have a state tax identification number, the Maryland Comptroller’s office will contact you to provide a temporary number; please wait for them to reach out to you. IMPORTANT - If you are applying to this show on behalf of a group, please submit a list to the Recreation Department by October 31 that contains the name, address, email address, phone number, and permanent tax ID number (if applicable) for each participant.

    7. Exhibit rooms will be locked at night. Additional security measures are limited to cameras in the halls and building staff during public hours. The Recreation Department cannot be responsible for any articles lost, stolen, or damaged.

    8. Submit your online application by September 28. Please provide a website where images of your work can be seen, or upload clear photos of pieces which are representative of the items you plan to sell. All items to be sold must be clearly described in the application. To add additional wares after applying, contact Anne Gardner by November 16 to request authorization.

    9. Applications are reviewed on a rolling basis. Applicants will be informed of their acceptance status no later than October 12. Selection is based on: artistic merit; originality of design; quality of craftsmanship; quality of presentation; price point; past comportment and compliance with show regulations; and the goal of a diverse array of exhibitors. Once accepted, exhibitors must provide full payment by October 26. If payment is not received when due, the exhibitor may lose his/her space at the fair. The Recreation Department makes decisions thoughtfully about exhibitor selection and booth space assignments, and these decisions are not subject to appeal. Gracious acceptance will increase the likelihood of a vendor being admitted from the waitlist or being selected to participate in future years.

    10. If you are accepted to the fair but cannot attend, please notify the Recreation Department. If you fail to provide notification or do not participate on both days during all fair hours you may be excluded from future fairs.

    11. Once accepted to the show, exhibitors agree to help promote this event through their websites, blogs, social media accounts, email and snail mail lists as applicable. Exhibitors are required to supply their own fabric to drape and skirt all tables to the floor, including personal and city equipment as applicable. Exhibitors must supply wheeled carts for transport of all materials into and out of the building, or carry them (no dragging or pushing across the floor). Exhibitors may not post signage in the building, except in their booth. Strolling promotions are prohibited. Participating exhibitors agree to remove from display upon request, without dispute, any items deemed by the organizers to be inappropriate for this event due to considerations including language/content, safety, impact on nearby vendors and non-compliance with published restrictions. Children should not accompany exhibitors in their booth. Exhibitors must be present and ready to sell at least 30 minutes before the show opens each day.