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WAITLIST - 2017 Festival of Lights Juried Art and Craft Fair: Application for Writers, Musicians and Filmmakers

Steps

  1. 1. Information for Writers, Musicians and Filmmakers
  2. 2. Waitlist Application for Writers, Musicians and Filmmakers
  • Information for Writers, Musicians and Filmmakers

    1. Writers are welcome to sell their own publications, including anthologies in which they are represented. Musicians and filmmakers are welcome to sell recordings of their work and associated merchandise (t-shirts, stickers, etc). All product design must be appropriate for display at this all-ages event. This show is juried. The selection process is competitive and acceptance is not guaranteed.

    2. The Festival of Lights Juried Art and Craft Fair utilizes multiple rooms at the Greenbelt Community Center located at 15 Crescent Road in Greenbelt, MD. Writers, musicians and filmmakers will be featured in rooms 103, 112 and/or 114 on the first floor. The gymnasium is reserved for crafts by professional artisans utilizing a separate application process.

    3. Fri, Dec. 1: load-in 5-9pm. No early arrivals, please. Sat, Dec. 2: exhibitor access to the building beginning at 8am for final touches. (Saturday load-in can be arranged with advance permission if necessary. Exhibitors loading in on Saturday must arrive no later than 8:30am to avoid forfeiture of their booth space.) Fair open 10am-5pm. Sun, Dec. 3: exhibitor access to the building starting at 9am. Fair open 10am-4pm. Load out 4-6pm. Exhibitors must be present and well-stocked both days of the fair, all fair hours, regardless of weather as long as the show remains open.

    4. Most spaces are 5' deep and 6' wide. Each space includes one 6’ table and two folding chairs. There is no fee to apply. A fee of $40 per space will be due upon acceptance to the fair. Booth fees are non-refundable.

    5. Maryland requires all exhibitors to have a tax number and collect sales tax. If you do not have a state tax identification number, the Maryland Comptroller’s office will contact you to provide a temporary number; please wait for them to reach out to you. IMPORTANT - If you are applying to this show on behalf of a group, please email to Anne Gardner a list that contains the name, address, email address, phone number, and permanent tax ID number (if applicable) for each participant.

    6. Exhibit rooms will be locked at night. Additional security measures are limited to cameras in the halls and building staff during public hours. The Recreation Department cannot be responsible for any articles lost, stolen, or damaged.

    7. Please complete this application in its entirely. Upload a photo of your booth set-up below if possible. All items to be sold must be clearly described in the application.

    8. Applicants may be admitted to the show from the waitlist anytime between now and the morning of the second day of the show. Selection is based on: local interest, quality of wares, quality of presentation, past compliance with show regulations, and the goal of a diverse array of exhibitors. Applicants in this category will be competing with non-profit organizations and some crafters for space in the show. Decisions of the Recreation Department regarding acceptance and booth assignments are not subject to appeal.

    9. If you are accepted to the fair but cannot attend, please notify the Recreation Department. If you fail to provide notification or do not participate on both days during all fair hours you may be excluded from future fairs.

    10. Once accepted to the show, exhibitors agree to help promote this event through their websites, blogs, social media accounts, email and snail mail lists as applicable. Exhibitors are required to supply their own fabric to drape and skirt all tables to the floor, including personal and city equipment as applicable. Exhibitors must supply wheeled carts for transport of all materials into and out of the building, or carry them (no dragging or pushing across the floor). Exhibitors may not post signage in the building, except in their booth. Strolling promotions are prohibited. Participating exhibitors agree to remove from display upon request, without dispute, any items deemed by the organizers to be inappropriate for this event due to considerations including language/content, safety, impact on nearby vendors and non-compliance with published restrictions. Children should not accompany exhibitors in their booth. Exhibitors must be present and ready to sell at least 30 minutes before the show opens each day.